Hallshire.com Privacy Policy

Our contact details

Address: 1 Cornhill, Ilminster TA19 0AD

Phone Number: 01179 680989

Email: [email protected]

Hallshire.com is committed to protecting your privacy and maintaining the security of any personal information received from you. The purpose of this statement is to explain to you what personal information we collect and how we may use it.

Any personal information you give Hallshire.com when creating an account or submitting content is shared only with Hallshire.com's operating parent company 18a Productions Limited, AWS (Amazon Web Services) as the host of the website, Paypal who process payments. Also information such as your IP address for example, may be shared with Google Adsense to display advertisements, and Google Maps for showing maps. Google work with various ad technology providers and share information in order for them to serve and measure ads in the European Economic Area (EEA) and the UK, and to support ad delivery, ad measurement and other functions.

Your personal information is stored on servers provided by AWS (Amazon Web Services) in their Europe (Ireland) eu-west-1 region. However it may also be transferred to servers located outside the country in which you live or to affiliates or other trusted third parties based in other countries so that they may process personal information on Hallshire.com's behalf.

We do not sell, rent or exchange your personal information with any other third party without your consent for commercial reasons, beyond any essential requirement specified by law.

We follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access in accordance with the UK data protection legislation.

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name, telephone, mobile, address, and other contact details)
  • Hall and advert enquiry data (including contact information, date of booking and nature of enquiry) provided by the user when making a booking or other enquiry via the website contact forms.
  • Review information as provided by users when reviewing a listing on the site, including review, name, date of booking.

How we get the information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons.

  • You register with our website to place an advert for your hall or related business and provide the information upon registration and keep up to date via your profile
  • You make an enquiry via the website to one of the listings on the site.
  • You make a review of a listing on the website.
  • We may need to keep certain information you give us for legal accounting purposes when this relates to transactions made for advertising, etc.

We do not collect sensitive information about you except when you knowingly provide it. In order to maintain the accuracy of our database, you can check, update or remove your personal details by contacting [email protected].

We use the information you have given us in order to forward on enquiries for the hall or other business adverts you create, to personalise our communications with you, display on your dashboard, in your account and on your listings on the website. We also forward booking enquiries directly to the supplied contact address for the listing. Review data is displayed on the relevant listing when appropriate.

Providing personal data to others

We may share the personal data described in this notice with the following service providers, where and to the extent necessary for the purposes described below.

Service provider Nature of services Type of personal data processed
AWS (Amazon Web Services) Hosting of website All categories of data described in this notice
Paypal Payments processing All categories of data described in this notice
Google Advertising Hallshire is partly funded by advertisements via Google Adsense. You can read more about this and how Google uses your data in their privacy statement here. Google work with various ad technology providers and share information in order for them to serve and measure ads in the European Economic Area (EEA) and the UK, and to support ad delivery, ad measurement and other functions. You can view Google's list of ad technology partners and their privacy statements here.
Google Maps We allow halls to embed a map on their page using the lat/lng coordinates they provide. We use Google Maps to facilitate this and this may result in Google placing cookies.
Ezoic Inc Advertising

This website uses the services of Ezoic Inc. (“Ezoic”). Ezoic’s privacy policy is here. Ezoic may employ a variety of technologies on this website, including to display advertisements and enable advertising to visitors of this website. For additional information about Ezoic’s advertising partners, please see Ezoic’s Advertising Partner Page here.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

  1. Your consent. You are able to remove your consent at any time. You can do this by contacting us via the details above.
  2. Legitimate interests.
  3. We have a legal obligation.

How we store your personal information

Your information is securely stored.

The GDPR places a greater emphasis on the website operator to ensure their users data is as safe as possible. In response to this at Hallshire.com we have implemented the following policies.

  1. We automatically remove enquiry data submitted via our hall enquiry forms after 60 days. Please note however that enquiries are also automatically forwarded via email to the organisation.
  2. We automatically remove inactive user accounts. We judge a user account to be inactive if they haven't logged in for 365 days and have no halls attached to their account.
  3. We continue to encourage anybody to report any inaccurate information they find on the website and help us maintain an accurate resource by taking over responsibility for an out of date listing.
  4. When users submit enquiries via the site we explicitly ask for and store their permission. We explain how their data is being used, for how long, and how they can amend, request access to, or request deletion of, their data.
  5. Further to the enquiry form, we now offer further clarification and explanation to users who opt to share their details with our advertising partners after making an enquiry.
  6. When someone visits Hallshire we ask for permission to use their location in order to establish halls which are close to them. However, we don't store this information in our database.

You can remove your details at any time by logging in to our website using the details you registered with. Alternatively contact us via the details above and we will dispose of this information by removing your details from our database.

International transfers of your personal data

In some circumstances your personal data may be transfered to countries outside the European Economic Area (EEA).

This website is hosted by Amazon Web Services in their Europe (Ireland) eu-west-1 region. However personal data may be processed by AWS which is obtained via our website in countries outside the EEA.

We use Paypal to process our payment transactions. You can read Paypals privacy policy here.

Ezoic Inc. are a US based company who put adverts on Hallshire.com automatically using AI. You can read more about the data they collect and how and why they process it in their Privacy Policy here

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

Please contact us at the details shown above if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at the contact details shown at the top of the page.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO's address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Cookie Policy

You can read about our cookie policy here.

Last updated: 8/3/2023